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---
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name: flowstudio-power-automate-monitoring
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description: >-
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Monitor Power Automate flow health, track failure rates, and inventory tenant
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assets using the FlowStudio MCP cached store. The live API only returns
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top-level run status. Store tools surface aggregated stats, per-run failure
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details with remediation hints, maker activity, and Power Apps inventory —
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all from a fast cache with no rate-limit pressure on the PA API.
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Load this skill when asked to: check flow health, find failing flows, get
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failure rates, review error trends, list all flows with monitoring enabled,
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check who built a flow, find inactive makers, inventory Power Apps, see
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environment or connection counts, get a flow summary, or any tenant-wide
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health overview. Requires a FlowStudio for Teams or MCP Pro+ subscription —
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see https://mcp.flowstudio.app
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metadata:
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openclaw:
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requires:
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env:
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- FLOWSTUDIO_MCP_TOKEN
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primaryEnv: FLOWSTUDIO_MCP_TOKEN
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homepage: https://mcp.flowstudio.app
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---
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# Power Automate Monitoring with FlowStudio MCP
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Monitor flow health, track failure rates, and inventory tenant assets through
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the FlowStudio MCP **cached store** — fast reads, no PA API rate limits, and
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enriched with governance metadata and remediation hints.
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> **Requires:** A [FlowStudio for Teams or MCP Pro+](https://mcp.flowstudio.app)
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> subscription.
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>
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> **Start every session with `tools/list`** to confirm tool names and parameters.
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> This skill covers response shapes, behavioral notes, and workflow patterns —
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> things `tools/list` cannot tell you. If this document disagrees with
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> `tools/list` or a real API response, the API wins.
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---
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## How Monitoring Works
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Flow Studio scans the Power Automate API daily for each subscriber and caches
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the results. There are two levels:
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- **All flows** get metadata scanned: definition, connections, owners, trigger
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type, and aggregate run statistics (`runPeriodTotal`, `runPeriodFailRate`,
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etc.). Environments, apps, connections, and makers are also scanned.
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- **Monitored flows** (`monitor: true`) additionally get per-run detail:
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individual run records with status, duration, failed action names, and
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remediation hints. This is what populates `get_store_flow_runs`,
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`get_store_flow_errors`, and `get_store_flow_summary`.
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**Data freshness:** Check the `scanned` field on `get_store_flow` to see when
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a flow was last scanned. If stale, the scanning pipeline may not be running.
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**Enabling monitoring:** Set `monitor: true` via `update_store_flow` or the
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Flow Studio for Teams app
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([how to select flows](https://learn.flowstudio.app/teams-monitoring)).
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**Designating critical flows:** Use `update_store_flow` with `critical=true`
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on business-critical flows. This enables the governance skill's notification
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rule management to auto-configure failure alerts on critical flows.
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---
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## Tools
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| Tool | Purpose |
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|---|---|
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| `list_store_flows` | List flows with failure rates and monitoring filters |
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| `get_store_flow` | Full cached record: run stats, owners, tier, connections, definition |
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| `get_store_flow_summary` | Aggregated run stats: success/fail rate, avg/max duration |
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| `get_store_flow_runs` | Per-run history with duration, status, failed actions, remediation |
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| `get_store_flow_errors` | Failed-only runs with action names and remediation hints |
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| `get_store_flow_trigger_url` | Trigger URL from cache (instant, no PA API call) |
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| `set_store_flow_state` | Start or stop a flow and sync state back to cache |
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| `update_store_flow` | Set monitor flag, notification rules, tags, governance metadata |
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| `list_store_environments` | All Power Platform environments |
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| `list_store_connections` | All connections |
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| `list_store_makers` | All makers (citizen developers) |
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| `get_store_maker` | Maker detail: flow/app counts, licenses, account status |
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| `list_store_power_apps` | All Power Apps canvas apps |
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---
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## Store vs Live
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| Question | Use Store | Use Live |
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|---|---|---|
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| How many flows are failing? | `list_store_flows` | — |
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| What's the fail rate over 30 days? | `get_store_flow_summary` | — |
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| Show error history for a flow | `get_store_flow_errors` | — |
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| Who built this flow? | `get_store_flow` → parse `owners` | — |
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| Read the full flow definition | `get_store_flow` has it (JSON string) | `get_live_flow` (structured) |
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| Inspect action inputs/outputs from a run | — | `get_live_flow_run_action_outputs` |
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| Resubmit a failed run | — | `resubmit_live_flow_run` |
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> Store tools answer "what happened?" and "how healthy is it?"
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> Live tools answer "what exactly went wrong?" and "fix it now."
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> If `get_store_flow_runs`, `get_store_flow_errors`, or `get_store_flow_summary`
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> return empty results, check: (1) is `monitor: true` on the flow? and
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> (2) is the `scanned` field recent? Use `get_store_flow` to verify both.
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---
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## Response Shapes
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### `list_store_flows`
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Direct array. Filters: `monitor` (bool), `rule_notify_onfail` (bool),
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`rule_notify_onmissingdays` (bool).
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```json
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[
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{
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"id": "Default-<envGuid>.<flowGuid>",
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"displayName": "Stripe subscription updated",
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"state": "Started",
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"triggerType": "Request",
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"triggerUrl": "https://...",
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"tags": ["#operations", "#sensitive"],
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"environmentName": "Default-26e65220-...",
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"monitor": true,
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"runPeriodFailRate": 0.012,
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"runPeriodTotal": 82,
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"createdTime": "2025-06-24T01:20:53Z",
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"lastModifiedTime": "2025-06-24T03:51:03Z"
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}
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]
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```
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> `id` format: `Default-<envGuid>.<flowGuid>`. Split on first `.` to get
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> `environmentName` and `flowName`.
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>
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> `triggerUrl` and `tags` are optional. Some entries are sparse (just `id` +
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> `monitor`) — skip entries without `displayName`.
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>
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> Tags on `list_store_flows` are auto-extracted from the flow's `description`
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> field (maker hashtags like `#operations`). Tags written via
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> `update_store_flow(tags=...)` are stored separately and only visible on
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> `get_store_flow` — they do NOT appear in the list response.
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### `get_store_flow`
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Full cached record. Key fields:
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| Category | Fields |
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|---|---|
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| Identity | `name`, `displayName`, `environmentName`, `state`, `triggerType`, `triggerKind`, `tier`, `sharingType` |
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| Run stats | `runPeriodTotal`, `runPeriodFails`, `runPeriodSuccess`, `runPeriodFailRate`, `runPeriodSuccessRate`, `runPeriodDurationAverage`/`Max`/`Min` (milliseconds), `runTotal`, `runFails`, `runFirst`, `runLast`, `runToday` |
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| Governance | `monitor` (bool), `rule_notify_onfail` (bool), `rule_notify_onmissingdays` (number), `rule_notify_email` (string), `log_notify_onfail` (ISO), `description`, `tags` |
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| Freshness | `scanned` (ISO), `nextScan` (ISO) |
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| Lifecycle | `deleted` (bool), `deletedTime` (ISO) |
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| JSON strings | `actions`, `connections`, `owners`, `complexity`, `definition`, `createdBy`, `security`, `triggers`, `referencedResources`, `runError` — all require `json.loads()` to parse |
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> Duration fields (`runPeriodDurationAverage`, `Max`, `Min`) are in
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> **milliseconds**. Divide by 1000 for seconds.
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>
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> `runError` contains the last run error as a JSON string. Parse it:
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> `json.loads(record["runError"])` — returns `{}` when no error.
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### `get_store_flow_summary`
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Aggregated stats over a time window (default: last 7 days).
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```json
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{
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"flowKey": "Default-<envGuid>.<flowGuid>",
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"windowStart": null,
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"windowEnd": null,
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"totalRuns": 82,
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"successRuns": 81,
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"failRuns": 1,
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"successRate": 0.988,
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"failRate": 0.012,
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"averageDurationSeconds": 2.877,
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"maxDurationSeconds": 9.433,
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"firstFailRunRemediation": null,
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"firstFailRunUrl": null
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}
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```
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> Returns all zeros when no run data exists for this flow in the window.
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> Use `startTime` and `endTime` (ISO 8601) parameters to change the window.
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### `get_store_flow_runs` / `get_store_flow_errors`
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Direct array. `get_store_flow_errors` filters to `status=Failed` only.
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Parameters: `startTime`, `endTime`, `status` (array: `["Failed"]`,
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`["Succeeded"]`, etc.).
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> Both return `[]` when no run data exists.
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### `get_store_flow_trigger_url`
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```json
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{
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"flowKey": "Default-<envGuid>.<flowGuid>",
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"displayName": "Stripe subscription updated",
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"triggerType": "Request",
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"triggerKind": "Http",
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"triggerUrl": "https://..."
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}
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```
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> `triggerUrl` is null for non-HTTP triggers.
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### `set_store_flow_state`
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Calls the live PA API then syncs state to the cache and returns the
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full updated record.
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```json
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{
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"flowKey": "Default-<envGuid>.<flowGuid>",
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"requestedState": "Stopped",
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"currentState": "Stopped",
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"flow": { /* full gFlows record, same shape as get_store_flow */ }
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}
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```
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> The embedded `flow` object reflects the new state immediately — no
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> follow-up `get_store_flow` call needed. Useful for governance workflows
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> that stop a flow and then read its tags/monitor/owner metadata in the
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> same turn.
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>
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> Functionally equivalent to `set_live_flow_state` for changing state,
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> but `set_live_flow_state` only returns `{flowName, environmentName,
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> requestedState, actualState}` and doesn't sync the cache. Prefer
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> `set_live_flow_state` when you only need to toggle state and don't
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> care about cache freshness.
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### `update_store_flow`
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Updates governance metadata. Only provided fields are updated (merge).
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Returns the full updated record (same shape as `get_store_flow`).
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Settable fields: `monitor` (bool), `rule_notify_onfail` (bool),
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`rule_notify_onmissingdays` (number, 0=disabled),
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`rule_notify_email` (comma-separated), `description`, `tags`,
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`businessImpact`, `businessJustification`, `businessValue`,
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`ownerTeam`, `ownerBusinessUnit`, `supportGroup`, `supportEmail`,
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`critical` (bool), `tier`, `security`.
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### `list_store_environments`
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Direct array.
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```json
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[
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{
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"id": "Default-26e65220-...",
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"displayName": "Flow Studio (default)",
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"sku": "Default",
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"type": "NotSpecified",
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"location": "australia",
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"isDefault": true,
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"isAdmin": true,
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"isManagedEnvironment": false,
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"createdTime": "2017-01-18T01:06:46Z"
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}
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]
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```
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> `sku` values: `Default`, `Production`, `Developer`, `Sandbox`, `Teams`.
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### `list_store_connections`
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Direct array. Can be very large (1500+ items).
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```json
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[
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{
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"id": "<environmentId>.<connectionId>",
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"displayName": "user@contoso.com",
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"createdBy": "{\"id\":\"...\",\"displayName\":\"...\",\"email\":\"...\"}",
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"environmentName": "...",
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"statuses": "[{\"status\":\"Connected\"}]"
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}
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]
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```
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> `createdBy` and `statuses` are **JSON strings** — parse with `json.loads()`.
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### `list_store_makers`
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Direct array.
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```json
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[
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{
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"id": "09dbe02f-...",
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"displayName": "Catherine Han",
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"mail": "catherine.han@flowstudio.app",
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"deleted": false,
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"ownerFlowCount": 199,
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"ownerAppCount": 209,
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"userIsServicePrinciple": false
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}
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]
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```
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> Deleted makers have `deleted: true` and no `displayName`/`mail` fields.
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### `get_store_maker`
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Full maker record. Key fields: `displayName`, `mail`, `userPrincipalName`,
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`ownerFlowCount`, `ownerAppCount`, `accountEnabled`, `deleted`, `country`,
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`firstFlow`, `firstFlowCreatedTime`, `lastFlowCreatedTime`,
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`firstPowerApp`, `lastPowerAppCreatedTime`,
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`licenses` (JSON string of M365 SKUs).
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### `list_store_power_apps`
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Direct array.
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```json
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[
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{
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"id": "<environmentId>.<appId>",
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"displayName": "My App",
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"environmentName": "...",
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"ownerId": "09dbe02f-...",
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"ownerName": "Catherine Han",
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"appType": "Canvas",
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"sharedUsersCount": 0,
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"createdTime": "2023-08-18T01:06:22Z",
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"lastModifiedTime": "2023-08-18T01:06:22Z",
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"lastPublishTime": "2023-08-18T01:06:22Z"
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}
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]
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```
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---
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## Common Workflows
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### Find unhealthy flows
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```
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1. list_store_flows
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2. Filter where runPeriodFailRate > 0.1 and runPeriodTotal >= 5
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3. Sort by runPeriodFailRate descending
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4. For each: get_store_flow for full detail
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```
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### Check a specific flow's health
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```
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1. get_store_flow → check scanned (freshness), runPeriodFailRate, runPeriodTotal
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2. get_store_flow_summary → aggregated stats with optional time window
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3. get_store_flow_errors → per-run failure detail with remediation hints
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4. If deeper diagnosis needed → switch to live tools:
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get_live_flow_runs → get_live_flow_run_action_outputs
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```
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### Enable monitoring on a flow
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```
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1. update_store_flow with monitor=true
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2. Optionally set rule_notify_onfail=true, rule_notify_email="user@domain.com"
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3. Run data will appear after the next daily scan
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```
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### Daily health check
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```
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1. list_store_flows
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2. Flag flows with runPeriodFailRate > 0.2 and runPeriodTotal >= 3
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3. Flag monitored flows with state="Stopped" (may indicate auto-suspension)
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4. For critical failures → get_store_flow_errors for remediation hints
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```
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### Maker audit
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```
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1. list_store_makers
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2. Identify deleted accounts still owning flows (deleted=true, ownerFlowCount > 0)
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3. get_store_maker for full detail on specific users
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```
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### Inventory
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```
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1. list_store_environments → environment count, SKUs, locations
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2. list_store_flows → flow count by state, trigger type, fail rate
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3. list_store_power_apps → app count, owners, sharing
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4. list_store_connections → connection count per environment
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```
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---
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## Related Skills
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||||
|
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- `power-automate-mcp` — Core connection setup, live tool reference
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- `power-automate-debug` — Deep diagnosis with action-level inputs/outputs (live API)
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- `power-automate-build` — Build and deploy flow definitions
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- `power-automate-governance` — Governance metadata, tagging, notification rules, CoE patterns
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||||
Reference in New Issue
Block a user